EverydayWork

Jobs and invoices

Back to app

How to use EverydayWork

From job to paid, in short steps.

  1. 1

    Log a job

    Tap + New → Log a job. Pick the client, then Hourly, Day or Fixed price. The job goes onto a draft invoice for that client.

  2. 2

    Check and send

    Home → To send. Open the draft, tap These figures are right, then WhatsApp, email, pay link or PDF.

  3. 3

    Get paid

    Home → Waiting. Open the invoice and tap Record payment. Part payments are fine; it shows Paid when the total is in. Overdue? Tap Remind.

  4. 4

    Undo if wrong

    Open the invoice in Invoices and tap Undo. It goes back one step.

Where things are

  • Home – your to-do. Tap a row to see those invoices.
  • Log – log a job or a quote. One box: what was the job?
  • Invoices – every invoice. Use Filters to narrow down.
  • Clients – add, edit, archive. Duplicate? Open the client, then Merge into another client…
  • Summary – totals, tax estimate, Form 11 prep, export.
  • + New – Log a job, Log a quote, Cash sale, New client.
  • Bell – notifications, e.g. Paid.
  • ☰ Menu – every screen: Go to (Home, Log a job, Clients, Summary), Books (All invoices, Quotes, Unbilled work, Jobs by profit, Logged jobs), Tax (Form 11 prep, Expenses), Account (Settings, Help, Refresh, Sign out).
  • Logged jobs – tap a job to edit it. Jobs on a sent invoice are locked; tap to see it and open the invoice.
  • Unbilled work – tick one client's jobs, then Create invoice for …

Report a bug or idea

Something not right, or an idea? Report a bug or idea (also in ☰ Menu). Add a photo or screenshot if it helps. It goes straight to Everyday Business, and works without signal too (it sends when you're back online).

Privacy

We record app usage events and errors to improve the app: which screens are opened, when a job, invoice or payment is added, the app version and phone or browser type. We never record job descriptions, client details or amounts in these, and they're deleted after 180 days. Everything stays in our own database; we don't use third-party analytics.

To fix a problem, Everyday Business support may view your data read-only. They can't change or send anything, a view lasts at most 30 minutes, and every view is logged.

Free test

The free test runs until 31 Dec 2026. A banner counts down the last 30 days, and Settings → Account shows your date. After it ends you can still open, view and download your invoices, PDFs and exports, but you can't add, change or send anything. Payments customers make online are still recorded.

Install the app

  • Android (Chrome, Edge, Samsung, Opera) – tap Install on the banner, or the browser menu → Install app / Add to Home screen.
  • Android Firefox – menu ⋮ → Install (or Add to Home screen).
  • iPhone Safari – Share → Add to Home Screen.
  • iPhone Chrome – Share in the address bar → Add to Home Screen (iOS 16.4 or later).
  • iPhone Edge / Firefox – menu → Share → Add to Home Screen (iOS 16.4 or later).
  • Mac Safari – File → Add to Dock.
  • Computer Chrome / Edge – the install icon in the address bar. Firefox on a computer can't install apps.

Handy extras

  • Cash sale – paid on the spot. Makes a receipt in one step.
  • Quotes – Log a quote, send it, then Turn into invoice.
  • Materials – under More costs. Choose Client pays the supplier (tracked only) or Client pays me (on the invoice). Add a photo with the camera or from your gallery.
  • Discount – on a draft, % or €, before VAT.
  • Revolut – Settings → Payments → Revolut username (your revtag, e.g. @janereilly). Open invoices, emails and reminders then show Pay with Revolut (revolut.me link) with the amount and “Use INV-… as the reference”. When the money arrives, tap Record payment and choose Revolut.
  • How customers pay online – Settings → Payments: Card (Stripe), Revolut or Both. Only what you've set up is offered. Revolut only means no card pay link is made. Bank details always show.
  • Logo – Settings. PNG or JPEG, shown on PDFs.
  • Form 11 prep – Summary or Menu. Figures for your tax return, plus a CSV. Estimates · check with your accountant.
  • Expenses – Summary or Menu. Business running costs only (phone, insurance, tools). Materials for a job go on the job.
  • New people – someone who isn't invited can tap Request access on the sign-in page. You get an email with their details: tap Approve and invite (they get an invite email) or Decline. Reply to the email to talk to them first.

Test version. Use a test client.